arivis, Inc. Privacy Policy and Privacy Shield Notice

Note: This page describes the privacy policy of the arivis Inc. The privacy policy of the arivis AG Website can be found at: Privacy .

Arivis, Inc. Privacy Policy

We at arivis, Inc. are committed to protecting your privacy. We will take reasonable technical and organizational precautions to prevent the loss, misuse or alteration of your personal information. This Privacy Policy applies to our Software-as-a-Service products (www.clireo.com).  

The Privacy Policy for the arivis AG Website can be found here.

This Privacy Policy governs our data collection, processing and usage practices.  It also describes your choices regarding use, access, and correction of your personal information.  By using the Software-as-a-Service products, you consent to the data practices described in this Privacy Policy.

We may update this Privacy Policy by posting a new version online.  You should check this page occasionally to review any changes.  Your continued use of the Software-as-a-Service products, and/or continued provision of Personal Information to us will be subject to the terms of the then-current Privacy Policy.

Security

arivis, Inc. is concerned with the security of the data we have collected and has in place reasonable measures to prevent unauthorized access to that information.  When you enter sensitive information (such as login credentials) on our platform login, we encrypt the transmission of that information using secure socket layer technology (SSL).  We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it.

Processing of Personal Data

Your personal information may be processed by arivis, Inc. in accordance with this Privacy Policy.  We take all reasonable care to prevent any unauthorized access to your personal data.  Personal data will not be sold or transferred to unaffiliated third parties
Personal data submitted to arivis, Inc. will be used for the purposes specified in this Privacy Policy or in relevant parts of the Software-as-a-Service product (Clireo product line).

We may use your personal information to:

  1. Administer the Software-as-a-Service product;
  2. Improve your browsing experience by personalizing the Website or Software-as-a-Service product;
  3. Enable your use of the services available on the Website or Software-as-a-Service product;
  4. Send you email notifications which you have specifically requested;
  5. Send you our newsletter and other marketing communications relating to our business which we think may be of interest to you by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer desire marketing communications);
  6. Address enquiries and complaints made by you relating to the Software-as-a-Service product.

Disclosures

We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors only as reasonably necessary for the purposes as set out in this Privacy Policy.

In addition, we may disclose information about you to the extent that we are required to do so by law or in connection with any legal proceedings or prospective legal proceedings.

Except as provided in this Privacy Policy, we will not provide your information to third parties.

Cookies

Cookies are widely used to make websites function correctly, work more efficiently, and/or to provide information to the owners of the site.  They are small text files that are placed on your computer by websites that you visit.  Most web browsers allow some control of most cookies through the browser settings.  Blocking all cookies will, however, have a negative impact upon the usability of many websites.

Use of Cookies in the Clireo Product Line

The Clireo application uses cookies to store minimal information in order to create a better user experience as well as ensure a secure login process.  Cookies in this application may be used during the Live, Google, and Clireo Active Directory authentication process, to enable the user to immediately visit the most recent project/module, or to obtain a list of recent items visited within the application. 

Contact Us

If you have any questions about this arivis, Inc. Privacy Policy or our treatment of the information you provide us, please write to us by email at privacyatarivis.com or by mail to:

Attn: Privacy Officer
arivis, Inc.
2198 E. Camelback Road
Suite 205
Phoenix, Arizona 85016
United States

Arivis, Inc. Privacy Shield Notice

arivis, Inc. complies with the EU-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce and the European Commission regarding the transfer, collection, use, and retention of personal data made to U.S. organizations from the Member States of the European Economic Area (EEA).

arivis, Inc. has certified to the Department of Commerce that it adheres to the Privacy Shield Principles and is registered on the list maintained at https://www.privacyshield.gov/list.  arivis, Inc. adheres to the EU-U.S. Privacy Principles with respect to personal data of residents of the EEA that are received in reliance on the Privacy Shield from EEA residents who visit our Websites and companies in the EEA.  This Notice does not apply to data that arivis, Inc. collects from employees of our subsidiaries in the EEA or to data that we collect from other jurisdictions.

FTC Investigatory and Enforcement Powers

arivis, Inc.’s commitments under the Privacy Shield are subject to the investigatory and enforcement powers of the United States Federal Trade Commission.

Personal Data Collected

arivis, Inc. collects minimal business contact information from clients, suppliers, and other business partners in the EEA.  From the EEA Website, visitors who request additional information about our products or who wish to access secure areas of our site will have the following information collected: salutation, name, company name, position, email address, and telephone number.

arivis, Inc. also stores and processes personal data on behalf of our clients.  Our clients use our cloud-based software products to process personal data at their discretion, including data pertaining to their own customers, employees, and patients.  While arivis, Inc. strongly discourages the client’s use of personal data in the cloud-based software products, the client maintains the utmost responsibility for the content in which they enter into the product.

We may obtain business contact information of clinical and regulatory professionals from third party public sources such as regulatory associations and directories.

arivis, Inc.’s participation in the Privacy Shield applies to all personal data that is subject to the arivis, Inc. Privacy Statement and is received from the European Union and the European Economic Area.  

The full details of personal data collected on the arivis AG Website can be found on the Privacy Policy Page.

Use of Personal Data

arivis, Inc. collects and uses personal data of EEA Website visitors for purposes of providing products and services to our customers, communicating with corporate business partners about business matters, processing data on behalf of clients, providing information on our services, and conducting related tasks for legitimate business purposes.  With respect to marketing, data subjects in the EEA may opt-out of receiving marketing communications from arivis, Inc. or onward transfers of their data to other data controllers by following opt-out instructions that are contained in each marketing email or by contacting privacyatarivis.com.

Rights to Access Data

EEA Website visitors have the right to access personal data about them.  Upon request, arivis, Inc. will provide you with information about whether we hold any of your personal information.  To access your personal data, contact privacyatarivis.com.

Because arivis, Inc. may have limited ability to access data our clients submit to our services, if you wish to request access, limit use or disclosure, please provide the name of the arivis, Inc. client who submitted your data to our services.  We will refer your request to that client, and will support them as needed in responding to your request.

Options for Business Contacts and Website Visitors

EEA Business Contacts may choose to change personal data, unsubscribe from email lists, or cancel an account by contacting privacyatarivis.com.  EEA Website visitors may choose to unsubscribe from our marketing communications by following the instructions or unsubscribe mechanism in the email message.

How to Contact arivis, Inc.

If you have any questions regarding this notice or if you need to update, change, or remove personal data that we control, you can do so by contacting privacyatarivis.com or by regular mail addressed to:

Attn: Privacy Officer
arivis, Inc.
2198 E. Camelback Road
Suite 205
Phoenix, Arizona 85016
United States

To contact arivis’s Global Data Protection Officer by regular mail:
Privacy Officer
arivis AG
Einsteinstr. 10   
D-85716 Unterschleißheim (Munich / Germany

Disclosure Requirements

arivis, Inc. may be required to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

Third Party Disclosures of Personal Data

Under the Privacy Shield Framework, arivis, Inc. is responsible for the processing of personal data it receives and any subsequently transfers to a third party acting as an agent on its behalf.  arivis, Inc. complies with the Privacy Shield Principles for all onward transfers of personal data from the EU, including the onward transfer liability provisions.

We also share EEA Data with other third parties for the purposes for which we receive the EEA Data (e.g., performance of contractual obligations and rights), and we may also disclose EEA Data where we are legally required to disclose (e.g., under statutes, contracts, or otherwise) or where the disclosure is permitted by law or the Privacy Shield Principles and we have a legitimate business interest in such disclosure.

EEA Website visitors may opt out of disclosures to entities other than agents, unless the disclosure is required by law or necessary under contracts, by sending an email to privacyatarivis.com, but such an opt-out request may make it difficult or impossible for us to provide requested services.  arivis, Inc. is mindful of the responsibility and potential liability in cases of onward transfers to third parties and we therefore try to minimize disclosures of personal data as is reasonably practical.

Independent Dispute Resolution Body

If you have an unresolved privacy or data use concern that arivis, Inc. has not addressed satisfactorily, please contact our third party dispute resolution provider (free of charge) at https://www.jamsadr.com/eu-us-privacy-shield

Arbitration

Under certain conditions, more fully described on the Privacy Shield website at https://www.privacyshield.gov/article?id=How-to-Submit-a-Complaint, you may invoke binding arbitration when other dispute resolution procedures have been exhausted.